We are committed to respecting and protecting the privacy of everyone who uses our website and the confidentiality of any information that you choose to share or provide us with. This statement sets out how we use personal information that we may receive from you.
We adhere to all relevant legislation, including the Data Protection Act 2018 and the GDPR, and ensure that all personal data or information provided by you through using our website and our services, and which is identifiable, is used in accordance with this privacy statement.
Use and collection of personal information
What information do we collect?
We may collect, store and use the following kinds of personal data:
- Information about your visits to and use of this website
- Information about any communications between you and us on or in relation to this website
- Data you provide us with through the site
Information about website visits
We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability, and for marketing purposes.
Who will see the data?
People in our organisation or working for our organisation who need your data in order to carry out the service we are providing you or for marketing purposes, which you have consented to.
After collecting data from you that you have consented for us to use, we may transfer it other parts of our organisation or to trusted and reputable third-party service providers, such as a mailing list provider. We will only do this where we have a legitimate reason or consent to do so such as where you have said we can keep you up to date with our activities. All of the service providers we use are required to maintain the confidentiality and security of your personal data and to use it only in compliance with data privacy laws and for specified and instructed purposes. Each service provider is also responsible for their use of your personal data, according to the rules they set in their own privacy policies.
Using your personal data
At any time you can change your mind or withdraw your consent about the way we use your personal data. If you wish to do this, please contact firstname.lastname@example.org.
There may be circumstances where we are required to disclose personal data without seeking the consent of the data subject. Where these circumstances occur, we will employ legal assistance where necessary, verify the request is legitimate and only then disclose the data. This is to the extent that we are required to do so by law.
How long do we hold information for?
If we have not had meaningful contact with you for two years, we will then delete any personal data we hold.
At any time you may ask us to delete your personal data, and we will do so subject to any legal restrictions or our ability to do so. Any personal data that is deleted is logged anonymously, with details on what was removed and when this took place.
How can you control your personal information?
If you do not wish to be contacted for marketing purposes, ensure that you don’t tick or tick the boxes next to any forms which state this will sign you up to marketing. You may unsubscribe from our mailing list by replying to an email with the word “unsubscribe” in the subject line, or by emailing us at any time at email@example.com.
At any time you can change your mind about the personal information we hold. You can contact us and ask us to delete your information from our mailing list, or to completely erase any personal data we hold on you on our system. Contact firstname.lastname@example.org to ask that this be done.
Third party websites
The website contains links to other websites. We are not responsible for the privacy policies of third party websites.
We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
Under the GDPR, you have the following individual rights:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
You can find out more about your rights on the ICO website. If you have any questions about these rights in relation to us, please contact email@example.com.
You have the right to see personal data (as defined under the Data Protection Act and the GDPR) that we keep about you. Any request can be emailed to firstname.lastname@example.org.
We will provide the relevant data within 28 days, unless there is a legitimate reason for why it needs to take longer.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will immediately correct any information found to be incorrect.
Should you wish to lodge a complaint, you have the right to do this through the Information Commissioner’s Office:
Phone: 0303 123 1113
Online contact form: https://ico.org.uk/global/contact-us/email
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF